Executive Assistant at a Leading FMCG Manufacturing Company

The role requires excellent coordination, communication, and confidentiality while ensuring smooth day-to-day executive operations. Documentation & Communication: Prepare correspondence, reports, presentations, and briefing materials. Screen calls, emails, and requests, ensuring timely follow-up and prioritization. Maintain organized filing systems for confidential documents and records. What We Offer Training and professional development opportunities. Career growth in a performance-driven FMCG Company. Supportive team culture and enabling environment.

Bachelor’s Degree or HND in Business Administration, Secretarial Studies, or related field. Minimum 3 – 4 years experience as an Executive Assistant or in a similar senior administrative role. Experience supporting senior executives in a corporate or manufacturing environment is an advantage. Skills & Competencies: Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). High level of discretion, integrity, and professionalism. Ability to multitask and work under pressure. Strong interpersonal and coordination skills.

Executive Support & Coordination: Manage executive calendars, schedules, appointments, and travel arrangements. Coordinate meetings, prepare agendas, take minutes, and track action items. Serve as a key point of contact between executives and internal/external stakeholders. Administrative & Operational Support: Support executives with daily administrative tasks and workflow management. Assist in planning and coordinating executive events, visits, and meetings. Track deadlines, deliverables, and management commitments. Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism. Support compliance with company policies and executive protocols. Key Performance Indicators (KPIs) Accuracy and timeliness of executive schedules and deliverables. Turnaround time for correspondence and reports. Meeting coordination effectiveness and follow-up completion. Executive satisfaction and feedback. Confidentiality and compliance with company protocols. Organization and retrieval of documents and records. Responsiveness to internal and external stakeholders.