Personal Assistant Vacancy at Alan & Grant

The Personal Assistant to the Managing Director provides dedicated, high-level administrative and strategic support to the MD, ensuring efficient management of schedules, communications, and priorities. The role requires exceptional discretion, organisation, and coordination to enable the MD to focus on leadership and business objectives.

Bachelor’s Degree in Business Administration or a related discipline. 2–4 years experience as a Personal Assistant or Executive Assistant supporting senior leadership. Strong organisational, time-management, and prioritisation skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office and office productivity tools. High level of professionalism, confidentiality, and attention to detail. Ability to work independently and manage multiple priorities under pressure.

Manage the MD’s calendar, appointments, meetings, and travel arrangements. Serve as the primary liaison between the MD and internal/external stakeholders. Prepare, review, and manage correspondence, reports, presentations, and briefing notes for the MD. Organise executive meetings, take minutes, track action points, and follow up to ensure closure. Handle confidential and sensitive information with absolute discretion. Screen calls, emails, and requests, prioritising matters requiring the MD’s attention. Coordinate logistics for board meetings, executive sessions, and official engagements.