Office / Admin Manager

Our expertise are in the areas of: Cinema operations, management of sites, Ownership of sites, Consultancy for cinema development, Design Fit-out; Cinema project management, Film Distribution: Rights Acquisition, Booking into cinemas, and content development. We are recruiting to fill the position below:

Bachelor’s Degree in Business Administration, Office Management, or a related field is preferred. Proven experience in an administrative support or office management role, with a preference for experience supporting senior executives. Exceptional organizational and time-management skills with the ability to prioritize and manage multiple tasks in a fast-paced environment. Strong organisational and multitasking ability Excellent communication and interpersonal skills High attention to detail People management and leadership skills Vendor and budget management capability Strong negotiation and documentation skill Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. High level of professionalism, discretion, and the ability to handle sensitive information. A proactive approach to problem-solving and process improvement.

Office Management: Oversee day-to-day office operations to ensure a clean, safe, and efficient working environment. Manage front desk operations and supervise administrative staff. Maintain office supplies, equipment, and inventory; ensure timely restocking and maintenance. Coordinate office layout planning, workstation assignments, seating charts, and office moves. Ensure all office infrastructure (internet, power, utilities) functions optimally and liaise with service providers where needed. Administrative Oversight: Develop and implement administrative procedures, standards, and policies. Manage document control, filing systems, and administrative workflows for efficiency and compliance. Support HR with onboarding logistics, ID cards, workspace setup, and induction arrangements. Handle correspondence, memos, and internal communications where necessary. Vendor & Facility Management: Manage relationships with vendors, suppliers, cleaners, security, and facility partners. Review and negotiate contracts to ensure cost-effective services. Track and manage facility maintenance, repairs, and service schedules. Ensure compliance with health, safety, and environmental standards within the office. Budget & Procurement: Prepare and manage the administrative budget, ensuring cost control and optimal resource utilisation. Process purchase requests, vendor payments, and administrative expenses in line with company policies. Maintain an updated asset register for office equipment and furniture. Support Services: Coordinate meeting room bookings, events, and logistics for company functions. Oversee travel arrangements, accommodation, and logistics for staff where applicable. Provide administrative support to senior management as required.